Green said she is familiar with Cogniserv, as they also did an imaging project for the county’s birth records. She said, at that time, the company made mistakes and the scanned records weren’t completely accurate, causing a new set of headaches for her office. But since then, she said Cogniserv has combined with another company that has 30 years experience in the field, so she feels much more comfortable with them now. Cogniserv was also the only company to offer a bid to the county for this project.
County Judge David Nicklas said the Commissioners wanted to accept Cogniserv’s bid to make the County Clerk’s office more accessible and the process of retrieving marriage licenses much easier for everyone involved.
“(We wanted to do this) for the ease of the residents of the county, historians and people who are doing genealogical searches,” he said. “It should also save some time for those clerks over there so they can take care of some other things that consumers need.”
With online databases being built for marriage and birth records, Green said she also wanted to do the same for death records. However, Cogniserv’s bid of $37,506.85 was a bit steep for the county and they could not afford it on top of the already expensive and more necessary marriage records. Green said she hopes to have the money to begin work on the death records by next fiscal year.
In other business, Commissioners unanimously:
• Approved reclassifying full-time road and bridge position in Precinct 1 to part-time.
• Approved Palo Pinto County Emergency Management Action Plans.
• Approved the Palo Pinto County Hazard Mitigation Action Grant Program Plan with COG.
• Approved the County Auditor’s fiscal year 2013 year-end report. According to the reported, the county generated $14 million in revenue and spent about $13.5 million on various expenditures.